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RefWorks: Legacy RefWorks

Signing up for Legacy RefWorks

To use Legacy RefWorks, you need to sign up for an individual account:‚Äč

  1. Follow the link above and on the RefWorks login page,  click on the Sign up for a New Account link
  2. If you are on campus, complete the form
  3. If you are off campus, make sure that the "I have a Group Code" option is selected. Enter the SHU Subscriber Group Code and click on Find Institution.  Complete the rest of the form

You will be able to use RefWorks instantly.

Learning how to use Legacy RefWorks

RefWorks provide help with how to use the software:

For help with creating a database of references, look at our page about Importing references for instructions showing how to import references from Library Search, information databases, catalogues, Google Scholar, etc.

Legacy RefWorks and APA referencing

RefWorks can be used to create APA style references.  There are several versions of APA available as output styles in RefWorks.  To create references as recommended in the referencing guidance from the library, choose the 'APA 6th - American Psychological Association, 6th Edition' style.

This should appear in the 'Favorites' section when you select a style using the 'Create Bibliography' button in RefWorks and in the 'Popular Styles' in Write-n-Cite (Proquest for Word).

ALWAYS CHECK YOUR REFERENCES - the software is unlikely to produce perfect results and it is your responsibility to check that your references are accurate and complete.

Using tools and apps - a copyright warning

Please be aware that although sharing of documents is possible using many referencing tools and apps, documents are covered by copyright law and sharing them is a breach of the law unless you own the copyright, copyright has been waived or the document is out of copyright.

Should I transfer from Legacy RefWorks to Proquest RefWorks?

If you are considering transferring to Proquest RefWorks, there are some issues you should consider:

Legacy RefWorks is likely to be withdrawn at some time during 2019

  • if you use Legacy RefWorks and are happy with it, we suggest that you continue to use it, especially if your project(s) are to be completed before 2019.
  • if you are undertaking a long term project that is likely to progress well into 2019 or beyond, you may wish to consider your options.  While it will be possible to import your references and folders to Proquest RefWorks,  it is not currently possible to use Proquest RefWorks to work on a Word document created with Write-N-Cite and Legacy RefWorks.


  • all the features of Legacy RefWorks are not available in Proquest RefWorks - many are still under development
  • the Harvard-SHU style is not available in Proquest RefWorks
  • you cannot create multiple accounts for one email address
  • Proquest RefWorks in untested for handling very large numbers of references, for example as part of a systematic review. Please contact the library for alternative options

Working with Word documents

  • documents created with Write-n-Cite/ProQuest for Word using Legacy RefWorks can't be modified with Proquest RefWorks, and vice-versa.   This means that if you are currently working on a Word document and are inserting references from your Legacy RefWorks account using Write-N-Cite, you should continue to use Legacy RefWorks.
  • if you wish to use Write-n-Cite, you need version 4.4.1376 or later to be installed in Microsoft Word.  This version will allow you to use either version of RefWorks but you cannot use both to work on the same document. See the Write-n-Cite tab on this guide for more information.

I want to transfer to Proquest RefWorks, what do I need to do?

Please look at the Proquest RefWorks page on this guide for information about how to set up a an account in the new version of RefWorks.  If you wish to import your references and folders from Legacy RefWorks into Proquest RefWorks there are also instructions for how to do this.

Transferring isn't final!

If you change your mind, you can return to using Legacy RefWorks while it continues to be available.  Your references and folders will still be there. However, if you imported your references into Proquest RefWorks and then make updates or additions in Proquest RefWorks, the updates and additions will not appear in Legacy RefWorks.

Can I have a Legacy RefWorks account and a Proquest RefWorks account?

Yes, you can. 

If you are a Legacy RefWorks user it might be a good idea to create a Proquest RefWorks account to test the new version while you continue your projects in Legacy RefWorks.   You will then be familiar with the functionality of the new RefWorks and whether it will work for you.

If you want to use both versions for a period, please do not use the same password for Legacy RefWorks as you have for Proquest RefWorks.  This will cause issues if you want to use Write-n-Cite with both versions.