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Library Research Support

Depositing your research outputs

The SHU Research Archive (SHURA) is a repository that aims to capture and preserve the intellectual output of Sheffield Hallam University and make it freely available over the Web. This is the key place to deposit your work.

Depositing in SHURA using Elements

You should use Elements to deposit your work in SHURA

You can deposit many types of output.

  • Journal articles and conference papers with an ISSN. To comply with the REF requirements, these must be depositing in Elements within 3 months of the date of acceptance and you must also provide proof of the date of acceptance. This will usually be an email or letter from the journal editor or conference organiser.  Find out more about the REF requirements and about acceptance dates: Open Access and the REF.
  • Book chapters.  When depositing a book section in Elements, where possible attach the accepted manuscript to the record.  It is increasingly likely that you will be permitted to archive it and the Library team will do the checks and contact you if necessary. For example, publishers such as ACM digital library, Bloomsbury, Cambridge University Press, Routledge and Sage now allow the upload of manuscripts of book chapters. You may want to check the information about Open Access provided on your publisher’s web pages or UKCORR maintain a list of Publisher OA policies for books and chapters.
  • Many other output types, including artefacts, performances, reports and media can be deposited in SHURA via Elements.
  • Unpublished conference items.  You may wish to upload outputs from a conference that are not published. This could include PowerPoint slides, an unpublished paper, the script of an oral presentation, or a conference poster. Please feel free to upload these items but be aware that they will normally appear in the list of publications on your external profile page, and that uploading these materials into SHURA may limit your opportunities to publish on the basis of these materials.

You must deposit a manuscript or file in Elements for your work to appear on SHURA.

Depositing in SHURA using Elements: for new staff

For publications authored/created while you are at SHU you should:

  • ensure that all your outputs are added to Elements so that they will appear on your staff profile on the external web pages
  • deposit a copy of each research output into Elements.  For example, deposit the final peer-reviewed manuscript of articles & papers
  • ensure in particular that the final peer-reviewed manuscript of all journal articles and conferences papers are deposited as soon as they are accepted

For your previous work authored/created prior to joining SHU you should:

  • Add all of your outputs to Elements so that your publications list on your staff profile on the external web pages is how you would like it to be.
  • Deposit a copy of each research output published for the current REF period (i.e.since 1 January 2021). For example, deposit the final peer-reviewed manuscript of journal articles & published conference papers

Please read the SHU Open Access Publications Policy for more information.

You may be able to amend your Elements search settings to help find your previous outputs or to import your outputs from a repository at a previous place of work.

If you would like an introduction to using Elements or advice on how to add and deposit your previous outputs, please contact the Library Research Support Team.

Depositing in Subject Repositories

In addition to depositing in Elements so that your work is made available in SHURA you may wish to deposit your output in a subject repository that is relevant to your discipline. By depositing your research output in a subject-based repository, you are placing it next to those of your peers from other Universities. This may increase the visibility and impact of your work. 

You can find open access repositories by looking at the following directories.

Check your funder requirements as some funders do require a deposit on a subject repository, for example, the NIHR.

You can check what your publisher allows by looking at your publisher’s Open Access policy via SHERPA Romeo.