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Library Research Support

Set up your profile to claim publications automatically

Below is just the section on adjusting your search settings for populating the “Pending” tab:

Deposit your publications on acceptance

The first 3 minutes of this video deals with journal articles and conference papers. For all other research outputs move forward to 3:12.

Use Elements to deposit in SHURA.  You can deposit many types of output.

  • Journal articles and conference papers with an ISSN. 
  • Book chapters.
  • Many other output types, including artefacts, performances, reports and media can be deposited in SHURA via Elements.
  • Unpublished conference items.
  • You must deposit a manuscript or file in Elements for your work to appear on SHURA.

Claim, reject and manage your publications

This video covers claiming and rejecting publications from the My Publications section of Elements. Information regarding how to chose which publications are sent to your external staff profile appears at around 2:16.

Guidance for new staff

For publications authored/created while you are at SHU you should:

  • ensure that all your outputs are added to Elements so that they will appear on your staff profile on the external web pages.
  • deposit a copy of each research output into Elements.  For example, deposit the final peer-reviewed manuscript of articles & papers.
  • ensure in particular that the final peer-reviewed manuscript of all journal articles and conferences papers are deposited as soon as they are accepted.

For your previous work authored/created prior to joining SHU you should:

  • add all of your outputs to Elements so that your publications list on your staff profile on the external web pages is how you would like it to be.
  • deposit a copy of each research output for the current REF period (published since 1 January 2021). For example, deposit the final peer reviewed manuscript of articles & papers

Please read the SHU Open Access Publications Policy for more information.


You may be able to amend your Elements search settings to help find your previous outputs or to import your outputs from a repository at a previous place of work.


If you would like an introduction to using Elements or advice on how to add and deposit your previous outputs, please contact the Library Research Support Team.

  • Email: library-research-support@shu.ac.uk
  • Call: (0114) 225 3852