It makes sense to keep track of the information sources you have found, read or intend to read. Having a systematic way of doing this will enable you to spend more of your time on your research and less of your time on the basics of managing your information such as storing and retrieving your sources. It will also make it easier for you to create bibliographies when you need to.
You need to have a system which is:
You may have your own way of doing this already, but you could consider using reference management software.
This software enables you to:
There are a number of different tools you can use. SHU subscribes to RefWorks, but there are other options that you could consider.
Below are some suggestions for what to consider when choosing your software:
If you are considering using ‘free’ software, such as Mendeley or Zotero, we recommend that you also consider:
If you would like to discuss the options with us, please contact the Library Research Support Team : Email: firstname.lastname@example.org Call: (0114) 225 3852
Proquest RefWorks is the university supported reference management tool, and is a good option for most researchers. Please see the RefWorks section of the referencing guide for more information on creating an account and using the system.
EndNote desktop is available to SHU staff.
However, please note that this is an old version of EndNote that is not being updated and we do not recommend that you start using this software.
Students do not have access to this software.
Covidence is an online software tool that supports the systematic review process and is provided by the Library for SHU staff and students.
It is most suitable for research staff and doctoral students conducting systematic reviews.
It can be used to import and deduplicate references, screen references (both title/abstract and full-text), create and populate data extraction forms and populate risk of bias tables. You can also invite your review team colleagues to work with you on your review.
If you are looking for a way to share references with others and do not need the other functionality in Covidence, then the group work and sharing options in Proquest RefWorks may be more appropriate.
If you wish to create a reference list or bibliography, you can export lists of studies from Covidence to reference management software, such as RefWorks, .
To find out if Covidence might be useful to you with your review, have a look at the introductory video below.
How to Access Covidence
At SHU we have an institutional licence for Covidence.
This page about Covidence at SHU includes instructions on how to create an account. If you already have a free account, you can link this to the SHU licence.
Covidence run regular one hour introductory webinars. To find out when the next webinar is taking place and to sign up, look on their page about upcoming webinars. There is also a link for you to view a recording of a recent introductory webinar.
Help with Covidence
Covidence provides a lot of a support with how to use the software:
Support for using the features of Covidence is provided by the resources above and not by the Library.